Moving from paper logs or another system? The bulk upload feature lets you import hundreds of service logs from a CSV or Excel file in one pass.
Step-by-step
- 1
Download the template
Go to Service Logs → Import. Click Download Template to get the CSV with the correct columns.
- 2
Fill in the spreadsheet
Each row is one service log: volunteer name/email, date, hours, description, and any custom fields your org requires.
- 3
Upload the file
Drag the completed file into the upload area or click Browse.
- 4
Review validation results
Yura checks every row. Errors (wrong date format, missing required fields, unknown volunteers) are flagged with row numbers and reasons.
- 5
Fix and re-upload if needed
Download the error report, fix the flagged rows in your spreadsheet, and re-upload.
- 6
Choose to auto-verify
Check 'Auto-verify on import' if these are pre-confirmed hours (e.g., historical paper logs). Otherwise they'll land in the approval queue as Pending.
When importing hours you've already confirmed on paper, use the auto-verify checkbox to skip the approval queue. This is the fastest way to backfill your records.
Use MM/DD/YYYY format for dates. Incorrect date formats are the #1 cause of validation errors. Check your spreadsheet before uploading.
Upload 5-10 rows first to make sure your format is right. Then upload the full batch. Much less painful than debugging 500 rows at once.